Privacy Notice
1. Introduction
This privacy notice (Privacy Notice) sets out the ways in which all members of J O S Projects Ltd “JOSProjects” may use your personal data. In this Privacy Notice:
· ‘we’, ‘us’ or ‘our’ means the JOSProjects entity with which you are interacting. For example, the entity organising the event you are attending, or managing the website you are using. We will make it clear to you which entity this is;
· ‘the site’ means the JOSProjects website you are visiting or engaging with; and
· ‘you’ and ‘your’ means you, the person engaging with us, registering for our events or services or visiting our site.
By registering for one of our events, subscribing to our services, visiting our site or otherwise interacting with us, you consent to our processing of your personal data in accordance with this Privacy Notice.
2. How you can contact us:
Address: FAO the Data Protection Officer, 1st Floor, Unit 3 Appleton Fields, Bishop’s Stortford, CM23 4DP
Email: info@jostech.co.uk
3. Information we may collect about you
Information you give us: We collect any information you provide to us when you complete registration forms, or provide us with your details over the phone, or in person at an event or meeting, for example when you register an account with us, register to attend one of our events (whether as a delegate, exhibitor speaker or attendee) or subscribe to our mailing list. This information might include your name, address, email address, phone number, credit card information and other information relevant to the event or service that you’re registering for.
Information we collect about you: We will collect any information contained in any correspondence between you and us via contact forms on websites, and emails, at an event or telephone calls.
We collect information about you visiting our website and how you use it. This may include your IP address, geographical location, device information, browser type, referral source, length of visit, operating system, number of page views, which pages you viewed and similar information. This information may be collected by a third-party website analytics service provider on our behalf and/or may be collected using cookies. We also use cookies and pixels in our emails to track delivery and open rates, the results of which are stored against your email address and profile. For more information on cookies please refer to paragraph 6 below.
Information we receive from third parties: We may collect information about you from third parties that we work closely with for the purposes of delivering to you the services that you request from us. For example, we may engage third parties to assist us with our online event registration systems or payment systems; these entities will collect information directly from you on our behalf. We may engage third parties to operate event websites on our behalf; these entities will collect information directly from you about your visits to the website on our behalf.
We may also receive information about you from third parties where you have consented to such third party sharing your information with us.
Information within the public domain: We may collect information about you from social media sites such as LinkedIn so that we can inform you under a legitimate interest basis of new solution to save your organisation money and improve the services you offer.
4. Who we might share your data with
In certain circumstances we may share your personal information with:
· Other entities in J O S Projects. Where the relevant J O S Projects entity is outside the EEA, we would only transfer data where an appropriate safeguard such as EU model clauses or Privacy Shield certification exists between the entities.
· Selected third parties that we work with, where necessary for the purposes of delivering to you services that you request from us. For example, when you register to attend an event that we host, or if you request further information from one of our Vendors or Resellers we may need to share your information with the third party, service providers, subcontractors or other J O S Projects entities. Where we use such third parties, we enter contracts which ensure that the third party is obligated to provide at least the same level of data protection as the Ethos Technology entity entering into that contract, and we take reasonable, appropriate steps to ensure that the contractor effectively processes the personal data in a manner consistent with this Privacy Notice and our internal policies relating to the protection of Personal Data.
· Any other J O S Projects entity or selected third party that you consent to our sharing your information with for marketing purposes (such consent will be sought prior to our sharing of this data).
· Any other third parties where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
· We do not sell your data or share with third parties for financial gain. J O S Projects are a specialist Distribution company that don't sell direct. We are not a call centre and work with many Vendors and Reseller partners.
5. Cookies
We use cookies to ensure that you get the most out of our site. Cookies are small text files which we store on the device you use to access the site. Cookies allow us to monitor your use of the software and simplify your use of the site. For example, a temporary cookie is also used to keep track of your "session". Without that temporary cookie (which is not stored after you quit your browser) you would have to log on every time you access a new page.
If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of our websites.
6. Third Party Content, Sites, and Contributions
Some of our websites may contain content and links to other websites or apps that are operated by third parties. We don’t control these third-party websites or apps (including whether or not they store cookies) and this Privacy Notice does not apply to them. Please consult the terms and conditions and Privacy Notice of the relevant third-party website or app to find out how that site/app collects and uses your information and to establish whether and for what purpose they use cookies.
7. How we look after your data and how long we keep it for
We use a variety of technological and operational security measures to protect your information against any unauthorised access to, unlawful use of, and modification and destruction of any personal data we store.
We will retain your information for as long as is necessary to provide you with the services that you have requested from us, or for as long as the law otherwise permits.
Transmission of information over the internet can be insecure, and although we employ measures to protect your information from unauthorised access we cannot always guarantee the security of information sent over the internet.
8. Where we store your information
Where you are interacting with a JOS Projects entity located inside the EU, our servers are situated inside the European Economic Area (EEA) and all of the information that we collect about you will be stored on these servers.
In certain circumstances your information may be processed outside of the EEA such as when another J O S Projects Entity assists us with the services you have requested from us, or we engage third parties based outside of the EEA. This could also be for example where you have requested a service with one of our Vendors. In such circumstances, we will take all steps necessary to ensure that any of your information is adequately protected and processed in accordance with this Privacy Notice, and where necessary, we put in place relevant safeguards to ensure the safe processing of your data.
9. Your rights in relation to your Personal Data
You have the right to:
· Request a copy of the personal data that we keep about you, by making a request in writing to the Data Protection Officer. Our Data Protection Officers details are provided at the top of this notice. You can ask us to provide the data in a commonly used, machine readable format, and where we are able to; transmit this data to another organisation.
· Contact the Data Protection Officer if you are concerned that any of the information we hold on you is incorrect, to have that data corrected.
· Contact the Data Protection Officer to ask us to stop processing your data, or withdraw consent where we are relying on consent as the legal basis for any processing of your data.
· Contact the Data Protection Officer to request that we delete your personal data.
·To lodge a complaint with the data protection authorities if you believe we have not complied with any applicable data protection law. In the UK, the relevant authority is the Information Commissioners Office, you can find their details at www.ico.org.uk.
10. Changes to this Privacy Notice
We may update this Privacy Notice from time to time. Updated privacy policies will be updated on the relevant J O S Projects website, or provided to you at your request.
11. How we use information about you
We may use your information for the following purposes, depending on the relationship we have with you.